Manage abstract settings
After setup, each part of the wizard has its own page under Abstracts in the sidebar. Each page has a Save Changes button. Pages and buttons you don't have permission for are hidden.
| Sidebar item | What you change there |
|---|---|
| Topics | Add, rename, reorder, enable or disable topics |
| Presentation types | Add, rename, reorder, enable or disable types |
| Submission form > General | Title word limit, the fields for each presentation type, References, Keywords, Acknowledgements |
| Submission form > Additional questions | Custom questions |
| Submission form > Submission limits | Submission start and end date |
| Submission form > Access conditions | The Enable abstract submission form switch |
| Submission guidelines | Guidelines text or PDF |
| Terms & conditions | Terms text |
| Acceptance package | Package title, quota, description and fees |
| Review settings | Reviewers, review window, blind review, publishing results (see Review settings) |
What you can't change once abstracts exist
| Change | Allowed? |
|---|---|
| Delete a topic that has abstracts | No – "Cannot delete topic with associated submissions." Disable it instead. |
| Delete the only topic, or the only enabled one | No |
| Delete a presentation type that has abstracts | No. Disable it instead. |
| Delete a field from a presentation type that has abstracts | No |
| Edit additional questions once any abstract exists | No |
| Change an abstract's topic or presentation type | Never, not even by the author |
Deleting a topic or presentation type with the trash icon removes it right away. You don't need to press Save.
Opening and closing submissions
Authors can submit only while both of these hold:
- Access conditions > Enable abstract submission form is on, and
- the current time is between Submission limits > Start date and End date, in the event's time zone.
Turning the switch off or letting the end date pass immediately stops new abstracts, edits, submissions and poster uploads. Turning the switch off also stops new abstract-only sign-ups.
You can extend the end date at any time. Extending it after results are published doesn't reopen submissions or edits, because publishing locks those for good. It only reopens poster upload.
Guidelines and terms
- Turning Submission guidelines off removes the Submission Guidelines button from the author portal.
- Uploading a new PDF replaces the old one.
- The terms appear on the author's last step, and they must tick the box to submit.
Acceptance package
You can't set the quota below the number of authors already assigned to the package ("Quota below actually consumed quota.").